GDPR

Last updated 28th June 2023

Made2aid Ltd is committed to using the data provided to us responsibly and in accordance with all legislation and data privacy regulations. The following privacy statement provides clear demonstration of how Made2aid Ltd collects and uses the personal information that is provided to us. 

MADE2AID LTD 

Made2aid Ltd is dedicated to serving the disability community through our IMatter movement. Our primary goal is to effect positive change by addressing the key issues individuals within the community face. Made2aid is also trading as Disability Expo and in Partnership with Made2aid Ltd our collective mission is to make tangible change within society and make it diverse, equitable and integrated work to live.

Our company registration is:  08316094

THE COLLECTION OF INFORMATION 

We collect information in a number of ways.

  • The information you provide to us, for example, submitting the contact form on the website and registering for an event through this website or third-party sites.
  • The information available in the public domain, such as elected office holder email addresses. 
  • Information we get from your use of our website and services. Like all organisations, we are able to confirm what browser you are using, IP address and computer operating systems, type of device (Mobile, Laptop, Tablet) geographical location, that are being used and this information may be used to improve the services we offer.

INFORMATION COLLECTED

The information we gather may include the following:

Name Address Email address Telephone number Location Date of birth  Disability  Gender Employment  Social media account names Leisure activities  

Made2aid Ltd holds and processes personal data only to ensure the progression of our mission, these include the following reasons.

  • Send information about the latest events, activities and participation opportunities where we have acquired consent or where personal information is in the public domain or has previously been given to Made2aid Ltd, in line with data retention laws. 
  • Send information about our partnership and their events, activities and participation opportunities where we have acquired consent or where personal information is in the public domain or has previously been given to Made2aid Ltd, in line with data retention laws. 
  • To accept applications to attend which require personal data
  • To communicate with attendees, prospectives, media, and those interested in the work of Made2aid Ltd 
  • For administrative purposes 
  • To ensure that we do not send undesired information to individuals who have withdrawn their consent to be contacted 

LEGAL BASIS

When Made2aid Ltd collects and uses your personal information, we will make sure this is only done accordance with the legal grounds available under Data Protection law. In all cases, Made2aid Ltd operate the upmost care and due attention to the legitimate interests against your rights as an individual and ensure that we only use your personal information in a way or for a purpose that you would reasonably expect in accordance with this policy, and that does not intrude on your privacy or expressed interests.

DATA RETENTION

Made2aid Ltd will retain your information for as long as you have an active relationship with us. In the event that you end your association with us or ask to no longer receive communications, we will only maintain the basic details necessary to prevent any future unsolicited correspondence. If you request the complete removal of information this will be actioned. 

STOP OR CHANGE COMMUNICATION

If at any time you wish to stop or change how we communicate with you, or update the information we hold, please email alan.wallace@imatteruk.com. We want to ensure that the personal information we hold for you is accurate and current. If your contact details have changed or you think any information we have about you is incorrect or incomplete, you can always update or correct the information we hold about you by contacting us at alan.wallace@imatteruk.com

ACCESS TO YOUR INFORMATION 

You have the right to request a copy of our information about you. If you would like a copy of some or all of your personal information, please contact us at alan.wallace@imatteruk.com.

COMPLAINTS 

If you want to make a complaint about the way we have processed your personal information, or if you have any questions about this privacy policy, this website or the services we provide to you online, you can contact us at alan.wallace@imatteruk.com.

COOKIES

Made2aid Ltd website uses cookies, which are small text files, on your device (computer, smartphone etc.). They are made by your web browser when you visit a website. Every time you go back to that website, your browser will send the cookie file back to the website’s server. They improve your experience of using a website, for example, by remembering your preference settings and by measuring your use of a website to ensure that it meets your needs. Cookies can also be used to show you relevant Onward content on social media services such as Facebook – these are known as ‘retargeting’ or ‘advertising’ cookies.

The three main type of cookies are

  • Persistent cookies: Persistent cookies can save data for an extended period of time. These are the cookies that allow websites to store username and password information for users. 
  • Third-party cookies: Third-party cookies seek out data regarding your online activity to send back to website owners looking to improve advertisements.  
  • Session cookies: Session cookies delete immediately after closing your browser. These are best known for allowing you to keep items in a shopping cart even after clicking on a different page. 

For further information visit www.aboutcookies.org or http://www.allaboutcookies.org.

You can set your browser not to accept cookies and the above websites tell you how to remove cookies from your browser. However, in a few cases some of our website features may not function as a result.

OTHER WEBSITES 

We cannot be held responsible for the privacy of data collected by websites not owned or managed by Made2aid Ltd, including those linked through our website.

CHANGES TO THE FOLLOWING STATEMENT

We may update the terms of this policy at any time, so please do check it from time to time. We will update the top of the privacy policy with a “last updated” date after every change to the policy. By continuing to use our website, you will be deemed to have accepted such changes.

YOUR PERSONAL RIGHTS

Made2aid Ltd uses and protects your data under UK-GDPR. This protects your data and grants your rights over your data:

  • The right to be informed
  • The right of access
  • The right to rectification
  • The right to erase
  • The right to restrict processing
  • The right to data portability
  • The right to object
  • Rights in relation to automated decision-making and profiling
  •  

Made2aid Ltd wants to create clear transparency about its work as it is important in fostering a just and equitable society. When individuals know their rights, we want to empower them to make informed decisions. Similarly, when there is transparency in how rights are upheld and protected, it will promote accountability and trust in Made2aid Ltd. As the above states you can access your data we hold on yourself by emailing alan.wallace@thedisabilityexpo.com. Made2aid Ltd ensures that our company’s communication with the public is transparent, honest, and timely. Made2aid Ltd wants to be clear about our company’s mission, values, policies, and practices. Provide clear and accessible information about your products, services, and pricing.

DEFINITIONS:

  • Personal data = anything that allows a person to be directly or indirectly identified (name, address, IP)
  • Special personal data = memberships, religion, political beliefs, racial information, orientation…

KEY PRINCIPLES FOR PERSONAL AND SPECIFIC DATA:

  • Processed lawfully, fairly and transparently to the user
  • Collected for specific, explicit and legitimate purposes
  • Adequate, relevant and limited to what is only necessary
  • Accurate, necessary and kept up to date
  • Retained only for so long as necessary 
  • Processed in a manner that maintains security for the user

ACCOUNTABILITY & GOVERNANCE

  • Establish a structure within the association of defined roles and responsibilities 
  • Keep a detailed record of all data processing activities
  • Ensure all members of staff are aware of GDPR regulations 

PROCESSING PRINCIPLES 

  • Processed lawfully, fairly and transparently
  • Collected only for specific and legitimate purposes
  • adequate, relevant and limited to what is only necessary 
  • Accurate and kept up to date
  • Stored for as long as is only necessary 
  • Processed in a manner that ensures security for the user

LAWFUL PROCESSING 

  • Data has been given with consent a simple (positive opt-in)
  • Complies with contractual and legal obligations 
  • Protects the users vital interests 
  • Tasks must secure and benefit public interest and the associations interest

PRIVACY RIGHTS OF THE USER

  • The right to be informed
  • The right of access
  • The right tor rectification and change 
  • The right to erase data (eg; VoteSource and emails…)
  • The right to restrict processing 
  • The right to data portability 
  • The right to object and protest against automated profiling and decision making by the association 

VALID CONSENT 

  • The association must be able to demonstrate consent 
  • Consent can be withdrawn at any time
  • Pre-ticked boxes and silence does not equate to consent 
  • Consent must be freely given, specific, informed and unambiguous 

TRANSPARENCY & PRIVACY NOTICES

  • The association must be clear and transparent on how and why the data is being collected and by whom
  • When personal data is collected a notice must be given at the time to the user
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